School operating system · Est. 2026 · Kampala

Every mark, every shilling,every desk — one system.

Learnexa is the operating system for the school you actually run — enrollment, academics, timetable, exams, finance, SchoolPay, staff and payroll on one platform, built around how East African secondary schools work.

Tenancy per school · UNEB O & A-Level · SchoolPay ready

Live · St. Teresa Girls' S.STerm 2 · Week 8

Enrolled1,248

Attendance · today93.4% +1.2

Term 2 collectionUGX 412M 76%

SchoolPay · 24h214 3 open

Right now · period 3Chemistry · S.3-C

The argument

Software for schools tends to be either a CRUD app with a school skin, or a textbook from 2008.

A — Tenancy

Each school stands alone.

Data is isolated at the model layer, scoped by schoolId. Not just a UI filter. One school can't see another's records — and we can't either, unless invited in.

B — Modularity

Operations over features.

Modules turn on as your school is ready. Roll out core operations first, then finance, payroll, timetable generation, SchoolPay — without bloating the everyday.

C — Composition

Familiar role names. Built-up permissions.

Your bursar is still a bursar. What your bursar can do is composed from a permission catalog — by you, not us. One staff member can hold several roles cleanly.

The platform · index

Thirteen modules. One system of record.

Read the full platform →

Enrollment & admissions

Bulk import, stream & house assignment, EMIS + SchoolPay number fields, day/boarding status, parent links.

Live

Curriculum

UNEB, South Sudan secondary, A-Level initialization, elective groups, subject rules per level.

Live

Timetable generator

Period types, teacher load, elective blocks, conflict-checked auto-generation, manual refinement.

Live

Attendance

Per-session marking by stream, teacher-assignment-aware sessions, per-student history that flows into report cards.

Live

Exams & marks

Exam types, weighting, grading scales, comment templates, term & class marks views.

Live

Report cards

Per stream, per term. Ranks, aggregate points, attendance, comments, PDF export — curriculum-aware.

Live

Finance core

Fee structures, bursaries, invoices, allocations, outstanding balances, defaulters, daily collections.

Live

SchoolPay integration

Webhook · poll · adhoc callback. Encrypted per-school credentials. Manual resolution for the edge cases.

Live

Teachers

Invite & onboarding tokens, subject & class assignment, class teacher roles, workload & coverage reports.

Live

HR & staff

Teaching and non-teaching. Categories from accounts to transport. GPS-verified self check-in & out, leave, duty rosters.

Live

Payroll

Monthly runs, allowances, deductions, single & bulk payment, printable payslips, full gross-to-net totals.

Live

ID cards

Customisable staff & student IDs — school colours, crest, barcode + QR — bulk-printed from records you already hold.

Live

AI insights

Term-end signals across attendance, marks & finance. Currently in preview — not yet a production engine.

Preview

Spread no. 1 · report card

Term results, ready for parents — without the design night.

Per-stream, per-term outputs with ranks, aggregate points, attendance, class teacher and head teacher remarks. Curriculum-aware rendering for both O-Level and A-Level. Publish, unpublish, export to PDF.

Output · PDFAudit · fullCurriculum · UNEB / A-Level

app.learnexa.cloud/st-teresa/reports/S3-C/term-2-2026

St. Teresa Girls' Secondary School

Wakiso, Uganda · CENTRE 010472

TERM 2 · 2026

Senior Three · Stream C

Student

NAKATO, Annet

Adm. No.

STG-2024-0418

House

Kintu

Residence

Boarding

Subject	EOT	BOT	AVG	Grade	Remark
Mathematics	82	78	80	D1	Excellent
English Language	74	71	72	D2	Very good
Physics	68	63	65	C3	Good
Chemistry	71	66	68	C4	Good
Biology	59	62	60	C5	Improve practicals
Geography	79	75	76	D2	Very good
History	66	68	67	C4	Good
CRE	72	70	71	C3	Good

Aggregate

Position

7 / 64

Attendance

96%

Class teacher

"Annet has settled well into the term. With more lab discipline her Biology will recover." — Ms. Nabwire

Head teacher

"A solid term. Keep the momentum into Term 3 — promotion to S.4 looks well-placed." — Mr. Ssemakula

Branded · per schoolRanks · aggregate pointsPublish / unpublishPDF · printable

Spread no. 2 · timetable

From staffing constraints to a working timetable in minutes.

Define your periods, teacher assignments, elective blocks and stream structure. Learnexa generates a working timetable that respects coverage, prep and break times. Edit by hand from there.

Period types · 5Conflicts · checkedElectives · native

app.learnexa.cloud/st-teresa/timetable/S3-C

S.3 Stream C · Mon–Fri36 periods · 0 conflicts · regenerated 11:42

Regenerate

Mon

Tue

Wed

Thu

Fri

08:00

MathematicsR-12 · Kato

EnglishR-04 · Akello

MathematicsR-12 · Kato

HistoryR-09 · Ssemakula

GeographyR-07 · Nabwire

09:00

ChemistryLAB-1 · Okello

CRE / IREElective

BiologyLAB-2

MathematicsR-12

Music / ArtElective

10:00

Break

10:30

PhysicsLAB-3

MathematicsR-12

EnglishR-04

ChemistryLAB-1

PhysicsLAB-3

11:30

GeographyR-07

HistoryR-09

CRER-11

BiologyLAB-2

MathematicsR-12

12:30

Lunch

5 period typesTeacher-load awareElective blocksBulk · duplicate · clearAuto-generate

Spread no. 3 · SchoolPay

Mobile-money payments that post to the right student — automatically.

Webhooks, polling and ad-hoc callbacks all flow into a single transaction store. Encrypted per-school credentials. Manual resolution for the edge cases your bursar already knows about.

Sources · 3Posting · autoCredentials · encrypted

app.learnexa.cloud/st-teresa/finance/schoolpay

SchoolPay · 24 May 2026

Posted · 214Unmatched · 3All

Transaction

Source

Student

Amount

Status

TX-4F9A2C1

Webhook

Nakato, A. · S.3-C

UGX 480,000

Posted

TX-81B7E0D

Webhook

Okello, J. · S.3-A

UGX 240,000

Posted

TX-229001E

Adhoc

— · "S3 Okello"

UGX 120,000

Resolve

TX-6CC13F2

Webhook

Asiimwe, R. · S.5-A

UGX 360,000

Posted

TX-1A45E07

Webhook

Mugisha, B. · S.2-B

UGX 200,000

Posted

TX-554A1B0

Adhoc

— · no ref

UGX 80,000

Resolve

Webhook · poll · adhocManual matchingEncrypted credentialsAudit-logged

From a school's terms

We speak the language your school actually uses.

Generic edtech tools rename your operations to fit their data model. Learnexa speaks the vocabulary your deputy head, bursar and registrar already use every morning.

Glossary · 9 of 41

UNEB / noun /: The Uganda National Examinations Board. Our curriculum, grading scales, and report-card outputs are UNEB-aware out of the box.
A-Level / S.5 — S.6 /: Senior Five and Senior Six. Subject combinations and principal/subsidiary logic handled natively, not retrofitted.
Stream / n. a class section /: A subdivision of a class level. S.3-A, S.3-B, S.3-C. Attendance, timetable, marks and report cards are all stream-scoped.
House / n. /: A cross-stream grouping for pastoral life, sports, and bursaries. Mutesa, Kintu, Kabaka. Students belong to one for the year.
SchoolPay / n. /: Uganda's mobile-money rails for school fees. We integrate as a first-class citizen — webhook, polling, ad-hoc callback.
Defaulter / n. /: A student whose outstanding balance exceeds a threshold for a given term. Surfaced as a live report, not an end-of-term shock.
Bursary / n. /: A partial or full fee waiver. Stored as a structured allocation against the right fee line, not as a comment in a spreadsheet.
Prep period / n. /: Structured private study, common in boarding schools. A first-class period type in the timetable generator, like teaching or lunch.
EMIS / noun /: The Education Management Information System number — Uganda's per-student identifier. Captured at enrollment, ready for return.

The same platform · four offices

One system of record — read differently depending on who's signed in.

From admissions to audit, in a single line of sight.

Headmasters and directors see the whole school — enrollment, attendance, finance, staff coverage — without chasing four systems and three spreadsheets.

Cross-module dashboards scoped to your school only.

Delegate safely — bursar, registrar, deputy, ICT — without exposing data they shouldn't see.

Branded term report cards leave your office looking like your office.

app.learnexa.cloud/dashboard

Live · St. Teresa Girls' S.STerm 2 · Week 8

Enrolled1,248

Attendance · today93.4%

Term 2 collectionUGX 412M

Staff on duty41 / 44

Defaulters over UGX 200k37 students

SchoolPay · unresolved3 items

Report cards · S.4Published

Leave requests pending2

Fees, invoices, SchoolPay and defaulters — one place.

Set fee structures, generate invoices per term, reconcile mobile-money payments, and produce defaulters & daily collection reports without exporting to a side spreadsheet.

Fee structures, requirements, bursaries & allocations.

SchoolPay webhook + adhoc reconciliation in one transaction board.

Outstanding balances, defaulters & daily collections out of the box.

app.learnexa.cloud/finance/schoolpay/transactions

Transactions · today214 matched · 3 open

StudentAmountSource

Okello, J. · S.2-B240,000webhook

Nakato, A. · S.3-C450,000webhook

Ssentongo, D. · S.1-A180,000adhoc

TX-4F9A2C1 · unmatched300,000open

Daily collections · UGX 4.2M · auto-reconciled

Curriculum, timetable, marks and report cards — linked.

Deputies and DOSes work end-to-end: subject rules, electives, timetable, marks, grading scales, report cards — consistently scoped by academic year and term.

O-Level & A-Level configuration with elective combinations.

Timetable auto-gen respecting teacher workload & electives.

Branded term report cards with ranks, comments & PDF export.

app.learnexa.cloud/exams/marks

Marks entry · S.3-C · MathematicsTerm 2 · End of term

StudentBOTMIDENDGrade

Achieng, P.727884D2

Kizza, M.656170C3

Namutebi, S.889186D1

Opio, R.545963C4

Weighted · BOT 20% · MID 30% · END 50% → report cards

Granular access & school-level data ownership.

Compose roles from a permission catalog. Your school keeps clean separation between platform-level and school-scoped access. Audit logs cover everything that touched a record.

JWT + HTTP-only cookie auth, Redis-backed rate limiting.

Permission guards on every API route, per module.

Audit logs with platform-level & school-level context.

app.learnexa.cloud/settings/roles

Role · "Bursar"14 permissions

finance.invoices.manage

finance.schoolpay.read

finance.reports.read

exams.marks.update—

students.profile.update—

Audit · every change logged with actor & school context

One school first. Many to follow.

Pilot with one school.
Scale to many — on the same platform.

Kampala · hello@learnexa.cloud · v1.4 · all systems nominal

Every mark, every shilling,every desk — one system.

Software for schools tends to be either a CRUD app with a school skin, or a textbook from 2008.

Each school stands alone.

Operations over features.

Familiar role names. Built-up permissions.

Thirteen modules. One system of record.

Term results, ready for parents — without the design night.

From staffing constraints to a working timetable in minutes.

Mobile-money payments that post to the right student — automatically.

We speak the language your school actually uses.

One system of record — read differently depending on who's signed in.

From admissions to audit, in a single line of sight.

Fees, invoices, SchoolPay and defaulters — one place.

Curriculum, timetable, marks and report cards — linked.

Granular access & school-level data ownership.

Pilot with one school.Scale to many — on the same platform.

Pilot with one school.
Scale to many — on the same platform.